Wedding Wisdom // Planner vs Coordinator

Most couples are not aware but there is a huge difference between a wedding planner and a venue coordinator. Often their roles overlap but the differences between them are vast. It is easy to get confused about the differences between these two vendors and not hiring a wedding planner in addition to your venue coordinator can often end in headache on wedding day. To help explain the difference between wedding planners and wedding coordinators I have asked vendor guide member Sarah of Make It Posh to chime in. Read on below for her advice on why every couple should hire a wedding planner in addition to your venue coordinator.
Today’s topic: Why everyone needs a wedding planner. make_it_posh_001Wedding planners are there to physically plan and execute all details of your wedding day. They help plan your schedule and are beside you day of to make sure you and your guests are happy and taken care of. While wedding coordinators often come with a venue package. They are also important to your wedding day but are generally there to manage the needs of the venue. From the food coming out on time to the bars being stocked, coordinators are often behind the scenes. make_it_posh_002Venue Coordinators
Venue coordinators, also sometimes known as wedding coordinators are generally not as involved in the planning of the wedding as wedding planners are. They may meet with a couple early on and give both vendor referrals and some basic information to help the couple plan, but they do not take an active role in vendor screening and selection, budget and guest list management or the process of design. make_it_posh_005 Many coordinators enter the conversation 4 – 6 weeks before the wedding, collect information from the couple and help identify potential sources of trouble by reviewing contracts and assembling the couple’s information in a timeline format. make_it_posh_003Wedding Planners
The term wedding planner is the broadest, encompassing many different ideas of what one is “supposed” to do. In contrast to coordinators, however, full-service wedding planners tend to be involved in all aspects of engagement. They are there for budget conversations, recommend and help visit venues, and take an active role in vendor selection. Some may assist with engagement parties, bridal showers, welcome breakfasts and rehearsal dinners. They often help secure blocks of guest accommodations and can coordinate wedding weekend transportation when needed.make_it_posh_006Full-service wedding planners relieve their clients’ stress by managing all of the little details that can be missed during a process that requires high levels of organization. They are the primary point of contact for vendors, allowing clients to avoid multiple calls and emails when possible. They manage the overall task list and keep track of approaching deadlines. make_it_posh_004 Some wedding planners offer in-house design services while others outsource design. There are a handful of elite professionals who are personally able to do both. Florists, rental companies, specialty rental companies, stationers and lighting designers are some of the pros you might need to make your vision come to life. A full-service wedding planner can coordinate all of their services and act as the thread that keeps them all together. make_it_posh_007On average, any wedding larger than 100 guests should hire a planner in addition to your venue coordinator. Did you hire a wedding planner? And if not, did you regret that decision and find it added stress to your day? Don’t miss last weeks wedding wisdom post – why you don’t need full reception photography.


Photography: Image 1: Annamarie Akins Photography // Image 2: Annamarie Akins Photography // Image 3: Annamarie Akins Photography // Image 4: Alisandra Photography // Image 5: Annamarie Akins Photography // Image 6: Alisandra Photography // Image 7: April B Photography

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